Google Docs, which is a part of Google Workspace, helps non-contiguous textual content choice, which suggests you could choose a number of chunks of textual content from completely different elements of a doc. Being able to pick non-contiguous textual content saves steps and avoids repeating processes.
For instance, contemplate the duty of copying 20 sections of textual content scattered all through a doc. The method is simple: Choose textual content, copy and paste. For 20 sections of textual content, you select-copy-paste 20 separate occasions.
With the flexibility to pick non-contiguous textual content in Google Docs, you choose sections of textual content 20 occasions, then copy and paste as soon as. The change is refined, but important.
SEE: Google Workspace cheat sheet: Full information for 2022 (TechRepublic)
choose non-contiguous textual content in a Google Doc
To pick out non-contiguous textual content chunks, I sometimes use the Ctrl key (or, on macOS, the command key) and a trackpad or mouse.
First, choose a phrase, paragraph or different part of textual content as normal — with a double-click/faucet to pick a phrase, triple-click/faucet to pick a paragraph, or a click on/tap-and-drag to pick any part of your doc. That step selects your first chunk.
Subsequent, maintain down the Ctrl key (on macOS, use the command key) and choose your subsequent section, once more with a double-click/faucet, triple-click/faucet or a click on/tap-and-drag. Repeat this step as many occasions as wanted to pick all desired sections of textual content.
5 issues you are able to do with chosen non-contiguous textual content
After you choose non-contiguous textual content, you could then carry out a variety of normal actions. The steps lined under assume you’re utilizing Google Docs in Chrome on a desktop or laptop computer pc.
As soon as chosen, you possibly can modify the formatting to your chosen textual content:
- Change the font or font dimension
- Add bolding, italicization, underlining, or highlighting
- Change the colour
Entry all of these choices from the Google Docs menu, or discover extra formatting choices within the Format | Textual content menu. These much less often used settings embody strikethrough, superscript, subscript or capitalization (e.g., lowercase, UPPERCASE or Title Case).
Moreover, you could apply all kinds of kinds applicable for paragraphs. Change “Regular textual content” to “Heading 2,” “Title” or another paragraph fashion. In the event you’ve chosen total paragraphs, it is a nice solution to change the alignment, add numbering, or convert textual content to a guidelines — amongst many different choices.
Nevertheless, do word that paragraph formatting applies to total paragraphs, so each paragraph wherein you may have chosen phrases will probably be affected by paragraph adjustments. Be sure your textual content choice corresponds to the chunks of your doc you wish to modify.
Add a hyperlink
The Insert | Hyperlink command permits you to add a hyperlink to all chosen textual content. For instance, in advertising supplies you may wish to guarantee each point out of a product identify hyperlinks to a product web page. You possibly can choose a number of cases of the product identify, select Insert | Hyperlink as soon as, and paste within the hyperlink. On this method, you add the hyperlink as soon as, quite than having so as to add it repeatedly.
Remark — or add an Emoji response
Non-contiguous choose additionally makes it potential so as to add a remark that applies to disparate bits of textual content. Choose textual content, select Insert | Remark, then add your remark. When added this fashion, the remark shows as related to each portion of textual content chosen. For these of you preferring to remark graphically, the Insert | Emoji response works equally, displaying emoji in reference to chosen textual content.
Choose your textual content sections, then select the Edit | Copy command. This copies the entire chosen textual content so you could then paste it elsewhere. For instance, you may choose key parts of textual content in a single Google Doc, then paste them right into a separate Google Doc. When copied, every chosen phrase, set of phrases and paragraph will probably be pasted on separate traces.
Save to Maintain
Select Save To Maintain so as to add all chosen sections of textual content to a brand new Google Maintain word. Nevertheless, Save To Maintain is simply accessible from the right-click (or two-finger faucet menu). To entry it, after you may have chosen all objects desired, hold your cursor over one of many chosen segments of textual content, then right-click (or, on a touchpad, two-finger faucet). This brings up a menu from which you’ll choose “Save to Maintain,” together with just a few different choices.
Importantly, the cursor place issues once you do that. If the place is exterior any of the chosen textual content segments, the objects will not be chosen. Be sure the cursor stays positioned over any of the chosen segments.
SEE: Google Docs ideas for superior customers (TechRepublic Premium)
What’s your expertise?
Folks accustomed to deciding on non-contiguous cells in Google Sheets could also be glad that non-contiguous textual content choice now additionally works in Google Docs. In each instances, the flexibility to pick a number of objects after which act on all chosen objects without delay is a welcome workflow refinement.
What kinds of duties do you accomplish most frequently with non-contiguous textual content choice? Have you ever tried the method to extract textual content sections from one doc to a different — or to a Google Maintain word? Or do you depend on this course of to streamline the way you format textual content in headings or different parts of your doc?
Let me know the way non-contiguous textual content choice impacts how you choose and work with textual content in Google Doc by reaching out on Twitter @awolber.